Our Service for Projects with Foundations, DAAD and Other Funding Sources

If, as a co-applicant for a proposal, you are asked for a “letter of intent,” please contact us.

US universities often have their own templates for such LoIs. If you send them to us, we can modify them appropriately for local conditions.

When the DAAD awards funding, a grant agreement must be signed. Division 7 – Research and Innovation Services is authorized to sign grant agreements on behalf of the Provost. Please send your agreements either in duplicate via post or as a scan to the responsible contact person, who will arrange for them to be signed and forwarded to the DAAD. Please also include the DAAD funding plan the agreement is based on.

The agreement is not valid until it has been signed by the DAAD. Expenses and employment of staff before this date require explicit approval by the DAAD (early start of action).

Requests for funds are generally submitted by the project leaders or their assistant via the DAAD portal. The “Factura” invoicing app must first be used to generate a voucher number for the payment reference field. (In order to avoid an invoice from being automatically sent, please also indicate “no invoice” in the app.)

Depending on the program, funds may be requested from DAAD to cover expenditures that are expected in the next 6 to 8 weeks.

In general, the specific funding conditions for the program concerned must be observed when managing DAAD projects. When accounting for approved allowances, please also note the following:

A) Pure lump-sum funding approvals (PPP)

• Settle travel expenses as business trips with the Travel Expenses contacts in accordance with the Travel Expenses Act of the respective German state (LRKG)
• Proof only needs to be provided to DAAD for billable allowances
• Positive/negative cash amounts are balanced at the conclusion of the project

B) Mobility and accommodation allowances under various programs for

• Project personnel and guests: Settle travel expenses as business trips with the Travel Expenses contacts in accordance with the Travel Expenses Act of the respective German state (LRKG). DAAD allowances are not paid to the travelers.
• Funded individuals: Settlement based on either the DAAD lump-sum funding rates, or actual expenses incurred, with receipts.
• The DAAD accommodation allowances provide lump-sum coverage for all travel expenses incurred by the University of Bonn. Travel expenses that exceed the allowances must be funded in some other way.

Participant meals during an activity must be covered by accommodation/meal allowances. No additional catering costs/extra meal costs can be requested or billed (e.g. buffet during an event). As a rule, the University of Bonn catering guidelines must be observed.